GovCamp Privacy Policy
GovCamp is a fully independent organisation that organises the annual GovCamp unconference and has done so since 2007. Our community are always at the heart of what we do, and we want to continue to make sure we’re doing our best to protect information about you that you’ve trusted us to hold. This privacy policy will explain how our we use the personal data we collect from people who apply to attend.
Topics:
- What data do we collect?
- How do we collect your data?
- How will we use your data?
- How do we store your data?
- Marketing
- What are your data protection rights?
- Cookies
- How do we use cookies?
- What types of cookies do we use?
- How to manage your cookies
- Privacy policies of other websites
- Changes to our privacy policy
- How to contact us
- How to contact the appropriate authorities
What data do we collect?
GovCamp collects the following data:
- Attendee information (Name, email address, (optional: twitter username), gender, age, any special requirements for health or caring responsibilities)
- Sponsor information (Organisation name, contact name, email address, phone number, amount sponsored)
How do we collect your data?
You directly provide GovCamp with the data we collect via your application to attend and / or sponsor GovCamp.
How will we use your data?
- Attendee information will be used as part of the process of allocation of tickets to GovCamp
- If you have indicated that you are willing to be a camp-maker (on-the-day volunteer) we will contact you via the email address you provide
- Aggregate statistical data generated from individual applications will be used to monitor our allocation mechanism (e.g. for diversity)
- Sponsor information may be used to contact you before and after the event an organisation is sponsoring to discuss present and future sponsorships
We collect attendee data to help make GovCamp as inclusive as possible, understanding if there are particular demographics we are unable to reach and for what reason. We also use this data with event planning. For example, we collect the number of people that would find a creche helpful so that we can plan indicative numbers on the day and find sponsorship to cover this cost.
We will not share data about you with any third parties under any circumstances. Only GovCamp organisers have access to this data. A list of organisers can be found on our website.
How do we store your data?
GovCamp securely stores your data in the cloud using a combination of Google’s G-Suite tools (Docs, Sheets, Forms, etc).
As per Article 5 (e) of the GDPR, GovCamp will keep your data for no longer than the time we need to process it. In practice this means that attendee data is deleted after the event and sponsorship information kept while the conference is still running – so we can contact them again in future.
Marketing
GovCamp will never send you any marketing materials.
What are your data protection rights?
GovCamp would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request GovCamp for a copy of your personal data
- The right to rectification – You have the right to request that GovCamp correct any information you believe is inaccurate. You also have the right to request GovCamp to complete the information you believe is incomplete.
- The right to erasure – You have the right to request that GovCamp erase your personal data
- The right to restrict processing – You have the right to request that GovCamp restrict the processing of your personal data
- The right to object to processing – You have the right to object to GovCamp’s processing of your personal data (although this will obviously remove your ability to be chosen to attend)
- The right to data portability – You have the right to request that GovCamp transfer the data that we have collected to another organization, or directly to you.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: organisers@ukgovcamp.com.
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information.
The GovCamp website does not use any cookies.
Privacy policies of other websites
The GovCamp website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
GovCamp keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 31 October 2019.
How to contact us
If you have any questions about GovCamp’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email us at: organisers@ukgovcamp.com.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that GovCamp has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.
Email: casework@ico.org.uk